Harare West 1st Council meeting report

LCI DISTRICT 412
REPORT OF THE LEO CLUB OF HARARE WEST
COUNCIL MEETING HELD AT THORNHILL, GWERU
09 AUGUST 2008
E-mail: hararewestleos@gmail.com

MEMBERSHIP

President - Leo Brian Sairai
Vice President / Twinning - Leo Hope Chirengwa
Secretary - Leo Letwin Mapanda
Treasurer - Leo Farai Maimbo
Projects / P.R - Leo Douglas Sithole
Membership / Tail Twister - Leo Blessed Mpofu
Member - Leo Rose
Member - Leo Faith
Member - Leo Judith (At Large)
Member - Leo Brenda (At Large)
Member - Prospective Leo Hansie (At Large)
Member - Prospective Leo Wesley (At Large)
Member - Prospective Leo Veronica (At Large)

The past few months have seen the club membership swell slightly though the retention will definitely need a working on. The director responsible and the projects director have been working hand in hand in this regard. The dual handling of positions will be addressed after this meeting as key members have already been identified to take them up. Conducting weekly meetings has been aprox. 90% with attendance being 60% – 70 %. This is the way forward fellow Leos and I urge you to take a leaf from the above statistics.

PROJECTS
The club has been under various social and economic constraints that steered it into pushing most of it Fundraising Project to the 2nd Quarter of the Leoistic Calendar
Hence most of the projects carried out where basically services oriented.

St Josephs Boys for Home
On the 5th of July the club made a visit to St Josephs Children’s home with the main aim of fostering personal relations and making the boys aware of the functions of the Club, its intentions and future plans. This also gave us the opportunity to know the kids and find out how there daily life goes. The most prevalent problem was the lack of a soccer kit which the club has organised a Fun Day to help raise the funds to buy such

Harare Children’s Home
The Club also has been working closely with the above home. The main project is that of Tutorial. Some of the Club members have offered their time in helping the children in their studies especially the 2008 exam candidates.

The club having adopted the “LETS ENJOY OURSELVES” principle have also included the children into it as well. The club has organised to take the children on day outs to movies, recreational parks, museum and festivals such as the HIFA at the club members’ expense.

Piece Job Project
The club has embarked on a temporary employment project were club within their professional careers would offer their services and the remuneration obtained would be directed to the club for its activities. This has been a difficult task with the corporate world as we all realise that the employment status has drastically gone done but we are happy to disclose that major steps have been taken with major firms like Ernst & Young. We hope to secure most of the deals by end of August

Awareness Project

The club having noticed its membership status dwindling it embarked on a couple of awareness project and programs

Club Bins

The club has been collecting bins and paint in order to paint them with massage that relate to current pandemic such as AIDS, TB, Global Warming and Environment cleanliness

Face book

The club has opened an account with Facebook. Please do invite as your friend!

Regalia

The club has been ensuring that its entire members have clothing that resembles the club or organization as a whole from T-Shirts to sweaters

FORTHCOMING PROJECTS

1. Junior School Cricket Festival: Plans are underway to organise a triangular series amongst selected primary schools as a talent
Promoting project

2. Junior School Tennis Tournament: Planning for the event is also underway
3. Agricultural Show Exhibit
4. AIDS counselling training
5. Leo Workshop
6. Fun day at St Josephs
7. Picnics and visits to care giving home

FINANCIAL REPORT
FOR QUARTER ENDED AUGUST 2008

Income & Expenditure Account (Re-valued)
$ $
Income
Subscriptions 206.81
Tail Twisting 0.15
50 – 50 0.18
207.14

Expenditure
Stationary 0.11
Printing 0.03
Equipment 0.65 (0.79)

Surplus on Income over Expenditure 206.35

Notes:

1. Currency

With effect from 01st August 2008, Zimbabwe reformed its currency by dropping 10 zeros; hence all figures are stated in the re-valued currency.

2. Printing

Leo T-shirts were bought by Leos; the club paid the print generation costs for the official logos.

3. Equipment

Liquid soap was purchased for the car wash.

Financial Overview

Due to the hyperinflationary environment, the club did not open a bank account since this would reduce the club’s liquidity and financial flexibility. The difficulty in obtaining cash was another factor against the opening of a bank account.
The club has been able to pay its financial obligations by pegging its monthly members’ subscriptions against a foreign currency index, thus no major reviews for subscriptions have been made.
Due to the difficulty in carrying out fundraising activities, for various reasons, the charity account has maintained a nil balance throughout the past quarter.


TWINNING
This has got off to a slow start but has produced two new clubs in the Americas; namely; Leo Club Modelia Monarca (Columbia) and Leo Club Grenada (Columbia). Plans are underway to visit them as they have indicated they will assist with travelling and accommodation expenses. EXCITING!!!!!ROAR!!!!

OVERVIEW

The future promises to be brighter with most Leo members now taking a more keen interest as evidenced by the serious approach adopted.


Prepared By:

Leo Brian Sairai
Club President